July 3, 2025 (press release) –
The European Commission has just adopted detailed rules for DIWASS, the new digital system for waste shipmentsEUROPEAN COMMISSION Brussels, 2.7.2025 C(2025) 3932 final COMMISSION IMPLEMENTING REGULATION (EU) …/... of 2.7.2025 laying down rules for the application of Regulation (EU) 2024/1157 of the European Parliament and of the Council as regards the requirements necessary for the interoperability between the central system for the electronic submission and exchange of information and documents related to shipments of waste and other systems or software, as well as other technical and organisational requirements necessary for the practical implementation of such electronic submission and exchange of information and documents (Text with EEA relevance) EN EN COMMISSION IMPLEMENTING REGULATION (EU) …/... of 2.7.2025 laying down rules for the application of Regulation (EU) 2024/1157 of the European Parliament and of the Council as regards the requirements necessary for the interoperability between the central system for the electronic submission and exchange of information and documents related to shipments of waste and other systems or software, as well as other technical and organisational requirements necessary for the practical implementation of such electronic submission and exchange of information and documents (Text with EEA relevance) THE EUROPEAN COMMISSION, Having regard to the Treaty on the Functioning of the European Union, Having regard to Regulation (EU) 2024/1157 of the European Parliament and of the Council of 11 April 2024 on shipments of waste, amending Regulations (EU) No 1257/2013 and (EU) 2020/1056 and repealing Regulation (EC) No 1013/20061, and in particular Article 27(5) thereof, Whereas: (1) One of the main objectives of Regulation (EU) 2024/1157 is to facilitate the exchange of information concerning shipments of waste between the relevant competent authorities and operators and improve the enforcement of the measures concerning shipments of waste. (2) In order to make the exchange of information pursuant to Regulation (EU) 2024/1157 more efficient, in particular in the processing of notifications and information under Article 18 of that Regulation for the shipment of waste, it is imperative that the submission and exchange of information and data relating to shipments of waste within the Union be made via electronic means. (3) Article 27(3) of Regulation (EU) 2024/1157 requires the Commission to operate a central system that provides a hub which should allow for the exchange in real time of the information and documents referred to in Article 27(1) of that Regulation between the local systems operated by competent authorities in the Member States and relevant software provided by commercial operators. In order to ensure interoperability between the central system and those local systems (‘the systems’) and other software, it is also necessary to lay down the procedural, technical and operational requirements for the practical implementation of the systems ensuring the electronic submission and exchange of that information, such as requirements regarding interconnectivity, architecture and security. 1 OJ L, 2024/1157, 30.4.2024, ELI: http://data.europa.eu/eli/reg/2024/1157/oj. EN 1 EN (4) Article 27(1)(a) point (xii) of Regulation (EU) 2024/1157 requires the Commission to enable the exchange of certificates for recovery or disposal pursuant to Article 15 and 16 of that Regulation. This obligation covers also the certificates issued by the facilities carrying out subsequent interim or non-interim recovery operations or subsequent interim or non-interim disposal operations that are located in the country of destination. The information to be provided in such certificate is laid down in Commission Delegated Regulation (EU) 2024/2571 of 19 July 20242, and thus it is necessary to enable also exchange of such information in the central system. (5) The central system should also contribute to improving the enforcement of the measures concerning shipments of waste. Authorities involved in inspections should be able to access the central system and obtain documents, data and information concerning shipments of waste. The use of the digital system should also allow Member States to obtain more accurate data, that could be further used in planning of inspections activities referred to in Article 62 of Regulation (EU) 2024/1157. (6) Each user of the systems or software should have ownership and assume responsibility for the data, information and documents that they submit or generate therein. Competent authorities should have ownership and assume responsibility for the data, information, and documents generated on their behalf by duly authorized users performing the role of the competent authority within the systems. (7) In order for the interoperating systems to function transparently, it is necessary that competent authorities indicate how they intend to access the central system with respect to the applicable procedures concerning shipments of waste. As in some Member States there is more than one competent authority for shipments of waste, the competent authorities should inform the Commission also on the scope of their competences. To ensure transparency, that information should be communicated by the competent authorities also to the operators and published on the Commission’s website. (8) In order for the interoperating systems to function efficiently, it is necessary to lay down requirements for the identification of operators and competent authorities in the systems as well as rules on how operators and competent authorities, and the users representing them, should be registered in those systems, as well as rules on when users should access the central system through a ‘Graphical User Interface’ or an ‘Application Programming Interface’. (9) To ensure that each operator is registered in the central system only once, it is necessary to establish rules concerning identification of operators in the systems and software. Each operator should be identified on the basis of their main identification number. For operators that engage in exports and imports of waste from and to the Union, that are required under Regulation (EU) 952/2013 of the European Parliament and the Council3 to obtain the EORI number, this number shall be the main identification number. Similarly, EORI number should be the main identification number for third country operators where obtaining this number is mandatory pursuant 2 Commission Delegated Regulation (EU) 2024/2571 of 19 July 2024 supplementing Regulation (EU) 2024/1157 of the European Parliament and of the Council by establishing the information to be provided in the certificate confirming the completion of a subsequent interim or non-interim recovery operation or a subsequent interim or non-interim disposal operation (OJ L, 2024/2571, 27.9.2024, ELI: http://data.europa.eu/eli/reg_del/2024/2571/oj). 3 Regulation (EU) No 952/2013 of the European Parliament and of the Council of 9 October 2013 laying down the Union Customs Code (OJ L 269, 10.10.2013, p. 1–101). EN 2 EN to the customs legislation. For all other operators with registered offices in the Union, the Member States should indicate what number should be the main identification number. When indicating the main identification numbers for operators under their jurisdiction, the Member States should take into account the definition of the operator, that covers also natural persons not conducting economic activity, as these persons can also engage in shipments of waste and thus, should have access to the central system. (10) In order to ensure a correct implementation of the procedural requirements referred to in Article 27(1) of Regulation (EU) 2024/1157, the systems should allow all actors involved to act in relevant roles provided for in that Regulation, namely as competent authorities of dispatch, transit or destination, waste producer, notifier, carrier, consignee, facility receiving waste, person who arranges the shipment and authorities involved in inspections. (11) In order to ensure that local systems interoperate correctly with the central system, it is necessary to introduce a testing process to verify whether local systems would be able to perform all the necessary operations, and consequently correctly exchange data with the central system. (12) Furthermore, in order for the interoperating systems and software to function properly, it is also necessary to lay down a protocol of exchange of data, as well as requirements for exchanging attached documents. (13) In order for the systems to ensure a correct implementation of the procedural requirements of Regulation (EU) 2024/1157, the systems and software should allow the authentication of relevant documents. (14) To ensure the interoperation of local systems and other software with the central system, it is also necessary to lay down rules on how notification numbers, Annex VII document numbers and movement document numbers should be generated. (15) In order to facilitate the shipments of waste to facilities granted the status of ‘pre- consented’, it is necessary to ensure that data on such facilities as well as the specific procedures to ship waste to such facilities can be managed in the systems and software. (16) In order to ensure efficient interoperation between the systems and software, it is necessary to determine additional functionalities of the systems and software. Such additional functionalities should ensure that all users, irrespective of how they access the central system, have the same rights and obligations when inserting data and information into that system. (17) In order for the interoperating systems and software to function in a transparent and efficient manner, it is necessary to lay down requirements for the access and storage of information and documents in those systems and software. Storage of personal data in the information and documents in the systems and software should be limited to the minimum period required pursuant to Article 20 of Regulation (EU) 2024/1157. It is however necessary to lay down rules concerning storage of personal data in specific cases not covered by Article 20 of that Regulation, namely where certificates confirming completion of waste treatment were not issued within the year after the statutory deadline. Periods of storage of personal data in those cases are set out in compliance with the Article 20 of Regulation (EU) 2024/1157. Consequently, for notification documents, such period should last 10 years from the moment on which such notification document has been submitted in the systems or software. That period accounts for: the period necessary to obtain consents from all relevant competent EN 3 EN authorities, the period of validity of the consent, as well as the period for completing the treatment of waste covered by such notification document in a situation where all the maximum periods under Regulation (EU) 2024/1157 were applied, including the extended period of validity of the consent in cases, where waste was shipped to a pre- consented facility. Similarly, for Annex VII documents, such period should be 5 years from the day on which the document was submitted in the systems or software. (18) The establishment of a central system for the exchange of documents and information on waste shipments constitutes a trans-European digital public service within the meaning of Regulation (EU) 2024/903 of the European Parliament and the Council4. Accordingly, an interoperability assessment has been carried out, and the resulting report is to be published on the Interoperable Europe Portal. (19) In processing personal data pursuant to this Regulation, Member States should comply with Regulation (EU) 2016/679 of the European Parliament and of the Council5 and Directive (EU) 2016/680 of the European Parliament and of the Council6. Similarly, the Commission should comply with Regulation (EU) 2018/1725 of the European Parliament and of the Council7. (20) The EU Competitiveness Compass, set out in the Communication of the Commission of 29 January 20258, indicates that the forthcoming European Business Wallet is expected to facilitate the secure and efficient exchange of business-related data, including regulatory compliance documents and authorisations. The European Business Wallet could serve as the tool for operators and competent authorities to streamline documentation concerning shipments of waste, improve identification and authentication mechanisms, and enhance interoperability with the central system. (21) The European Data Protection Supervisor was consulted in accordance with Article 42(1) of Regulation (EU) 2018/1725 and delivered an opinion on 28 May 2025. 4 Regulation (EU) 2024/903 of the European Parliament and of the Council of 13 March 2024 laying down measures for a high level of public sector interoperability across the Union (Interoperable Europe Act) (OJ L, 2024/903, 22.3.2024, ELI: http://data.europa.eu/eli/reg/2024/903/oj). 5 Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (OJ L 119, 4.5.2016, p. 1, ELI: http://data.europa.eu/eli/reg/2016/679/oj). 6 Directive (EU) 2016/680 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data by competent authorities for the purposes of the prevention, investigation, detection or prosecution of criminal offences or the execution of criminal penalties, and on the free movement of such data, and repealing Council Framework Decision 2008/977/JHA (OJ L 119, 4.5.2016, p. 89, ELI: http://data.europa.eu/eli/dir/2016/680/oj). 7 Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC (OJ L 295, 21.11.2018, p. 39, ELI: http://data.europa.eu/eli/reg/2018/1725/oj). 8 Communication from the Commission to the European Parliament, the European Council, the Council, the European Economic and Social Committee and the Committee of the Regions: A Competitiveness Compass for the EU, COM(2025) 30 final. EN 4 EN (22) The measures provided for in this Regulation are in accordance with the opinion of the committeeestablished by Article 39 of Directive 2008/98/EC of the European Parliament and of the Council9, HAS ADOPTED THIS REGULATION: Chapter 1 General provisions Article 1 Subject matter This Regulation establishes the requirements necessary for the interoperability between the central system for the electronic submission and exchange of data, information and documents related to shipments of waste, as referred to in Article 27(3) of Regulation (EU) 2024/1157, and other systems or software. It also lays down other technical and organisational requirements necessary for the practical implementation of such electronic submission and exchange of information and documents pursuant to that Regulation. Article 2 Definitions 1. The definitions set out in Article 3 of Regulation (EU) 2024/1157 shall apply. 2. For the purposes of this Regulation, the following definitions apply: (1) ‘central system’ means a digital system for shipments of waste referred to in Article 27(3) of Regulation (EU) 2024/1157 and operated by the Commission; (2) ‘local system’ means a system that is operated by a competent authority in accordance with Article 27(4) of Regulation (EU) 2024/1157 and that connects with the central system through an API; (3) ‘systems’ means the central system and the local systems; (4) ‘software’ means any software other than the central system or local system, which is used for the purpose of submitting and exchanging information and documents referred to in Article 27(1) of Regulation (EU) 2024/1157 and that connects with the central system via an API; (5) ‘inspection system’ means a system that is operated by an inspection authority in a Member State or by the Commission, for the purposes of retrieving information and documents referred to in Article 27(1) of Regulation (EU) 2024/1157 and that connects with the central system through an API; 9 Directive 2008/98/EC of the European Parliament and of the Council of 19 November 2008 on waste and repealing certain Directives (OJ L 312 22.11.2008, p. 3, ELI: http://data.europa.eu/eli/dir/2008/98/2024-02-18). EN 5 EN (6) ‘Graphical User Interface’ or ‘GUI’ means the visual interface used to access the central system directly through a website that is operated by the Commission as a part of the central system; (7) ‘Application Programming Interface’ or ‘API’ means the technical interface used for machine-to-machine connection, that allows access to the central system; (8) ‘eFTI platform’ means eFTI platform as defined in Article 3, point (10), of Regulation (EU) 2020/1056 of the European Parliament and of the Council10; (9) ‘movement document number’ means the number assigned in the systems to a specific submission of information in accordance with the movement document set out in Annex IB to the Regulation (EU) 2024/1157; (10) ‘Annex VII document number’ means the number assigned in the systems to a specific submission of information in accordance with the form set out in Annex VII of Regulation (EU) 2024/1157; (11) ‘user’ means any natural person using the central system, local system or other software; (12) ‘Economic Operator Registration and Identification number (EORI number)’ means ‘Economic Operator Registration and Identification number (EORI number)’ as defined in Article 1, point (18), of Commission Delegated Regulation (EU) 2015/244611; (13) ‘operator’ means any natural or legal person, who carries out, plans to carry out or is involved in carrying out a shipment of waste, and acts as a notifier, a person who arranges a shipment, a carrier, a consignee, a waste producer or a waste management facility, irrespective of whether this person acts in a professional capacity or not, excluding competent authorities and authorities involved in inspections; (14) ‘site’ means a location of an operator having a different address or name from the address or name indicated by such operator during their first registration in the systems or software, that is allowed under the respective national law to use the same main identification number as the operator concerned; (15) ‘authorities’ means the competent authorities defined in Article 3, point (9), of Regulation (EU) 2024/1157 and authorities involved in inspections; (16) ‘working day’ means any day from Monday to Friday excluding 1 January, 1 May, 15 August, 1 November, 25 December, 26 December. 10 Regulation (EU) 2020/1056 of the European Parliament and of the Council of 15 July 2020 on electronic freight transport information (OJ L 249 31.7.2020, p. 33, ELI: http://data.europa.eu/eli/reg/2020/1056/oj). 11 Commission Delegated Regulation (EU) 2015/2446 of 28 July 2015 supplementing Regulation (EU) No 952/2013 of the European Parliament and of the Council as regards detailed rules concerning certain provisions of the Union Customs Code (OJ L 343, 29.12.2015, p. 1–557). EN 6 EN Article 3 Ownership and responsibilities for data, information and documents Each user shall own and be responsible for the data, information and documents this user inserts or produces in the systems. Competent authorities shall own and be responsible for the data, information and documents inserted or produced on their behalf by users authorised to perform competent authority’s role in the systems. In addition to the provisions of the first paragraph, national laws regulating liability of individuals acting on behalf of any natural or legal person, including competent authorities shall also apply. Article 4 Declaration on how to access the central system 1. By [date 6 months after entry into force of this act], competent authorities shall declare to the Commission how they and users representing operators with a registered office in their Member State shall access the central system. For the purposes of such declaration, the competent authorities shall complete the form set out in Annex I to this Regulation. 2. After the date referred to in paragraph 1, a competent authority may change the declaration, in which case this authority shall submit to the Commission the revised declaration. The new rules on how to access the central system, indicated in the revised declaration shall start to apply 20 working days after the submission of the revised declaration, provided that the conditions set out in Articles 5 and 11 are met, unless the competent authority indicates, in the revised declaration, a specific date after 20 working days from the submission of the revised declaration. 3. A competent authority may indicate in the declaration referred to in paragraph 1 that this authority uses its local system only for the purpose of exchanging data, information and documents concerning the following: (a) shipments of waste referred to in Article 4(1), (2) and (3) of Regulation (EU) 2024/1157; (b) shipments of waste referred to in Article 4(4) and (5) of Regulation (EU) 2024/1157; (c) approving and refusing the requests of recovery facilities for pre-consent, as well as revoking pre-consents referred to in Article 14(8) and (10) of Regulation (EU) 2024/1157. 4. Where, in its declaration, a competent authority includes the indication referred to in paragraph 3 of this Article, local system operated by this authority shall not be required to comply with the following requirements of this Regulation: (a) Article 11(5) and (12), Article 15(5) and Article 16 where the declaration is made pursuant to paragraph 3, point (a) of this Article; (b) Article 11(5) and (12), Article 15(1) to (4), Article 15(6) to (8), Article 16, Article 17(5) to (11) and Article 17(13) and (14), where the declaration is made pursuant to paragraph 3, point (b) of this Article; EN 7 EN (c) Article 10, Article 11(5) and (12), Article 14, Article 15, Article 17(2), (3) and (5) to (14), where the declaration is made pursuant to paragraph 3, point (c) of this Article. Article 5 User access obligations 1. Users who represent operators or competent authorities acting in the roles referred to in Article 10(1), first subparagraph, points (a), (b) and (c) and points (e) to (g) shall only access the central system in the manner indicated in the declaration of the competent authority referred to in Article 4(1). 2. Users who represent operators acting only in the role referred to in Article 10(1), first subparagraph, point (d) shall access the central system through GUI or using an eFTI platform interconnected with the central system through an API. 3. Users who represent authorities involved in inspections acting in the role referred to in Article 10(1), first subparagraph, point (h) may access the central system in one of the following ways: (a) through GUI; (b) using an inspection system or Authority Access Point, as defined in Article 1, point (11), of Commission Implementing Regulation (EU) 2024/194212, that are interconnected with the central system through an API, where the requirements mentioned in Article 11(5), first subparagraph, are fulfilled; (c) using an inspection system interconnected to an eFTI Gate, as defined in Article 1, point (12), of Commission Implementing Regulation (EU) 2024/1942, that is interconnected to the central system through an API, where the requirements mentioned in Article 11(5), first subparagraph, are fulfilled. 4. Notwithstanding the provisions of paragraphs 1, 2 and 3, users representing operators may access the central system through API using software that allows such a connection under the following conditions: (a) the software complies with the relevant requirements of this Regulation; (b) it is indicated by a competent authority in the declaration submitted in accordance with Article 4(1) for exchanges of information and documents concerning shipments of waste, or certain shipments of waste. 5. Where the competent authority declares that this authority accesses the central system through the API, users representing that authority may still access the central system through GUI for the purposes of the following activities: (a) API configuration; (b) verification of whether the local system correctly interoperates with the central system. 12 Commission Implementing Regulation (EU) 2024/1942 of 5 July 2024 laying down common procedures and detailed rules for accessing and processing electronic freight transport information by competent authorities in accordance with Regulation (EU) 2020/1056 of the European Parliament and of the Council (OJ L, 2024/1942, 20.12.2024, ELI: http://data.europa.eu/eli/reg_impl/2024/1942/oj). EN 8 EN Article 6 User registration 1. Each user shall create a personal account in the system that this user uses to access the central system in accordance with Article 5 and Article 11(9). 2. Access to the data and information in the central system shall only be possible where a user represents operators or authorities. Each user may: (a) represent one or more operators; (b) represent one competent authority; (c) represent one authority involved in inspections; (d) represent a competent authority and an authority involved in inspections; (e) not represent any authority if it represents an operator. 3. The central system shall differentiate between the following types of users: (a) users that are authorised to add further users or remove users within an operator or an authority, referred to as master users; (b) users that are not authorised to add further users or remove users within an operator or an authority, referred to as standard users. 4. Master users shall, when authorising a new user to represent an operator or an authority, determine whether the newly added user is a master user or a standard user. 5. Each operator shall have at least one master user and each authority shall have at least two master users to ensure service in cases of absence of one of the master users. Article 7 Registration of operators and sites in the central system 1. Where an operator or one of sites of the operator involved in the shipment of waste is not registered in the central system, the user representing them shall provide to the competent authority of the Member State in which the operator concerned has a registered office, the data regarding that operator that are set out in Annex II, Part E, point 2 and shall request for the operator or the site of the operator concerned to be registered in the central system. 2. The competent authority referred to in paragraph 1 shall, no later than five working days from the receipt of the request referred to in paragraph 1, verify the information received and take one of the following actions: (a) register the operator, or the site of the operator, and authorise the first user to represent the operator or site concerned; (b) ask for additional information; (c) refuse the registration. EN 9 EN 3. The competent authority referred to in paragraph 1 shall review the additional information received in accordance with paragraph 2, point (b), within three working days and shall take one of the following actions: (a) register the operator, or the site of the operator, and authorise the first user to represent the operator or site concerned; (b) refuse the registration. 4. The competent authority referred to in paragraph 1 shall inform the operator, or the site of the operator, of the action taken pursuant to paragraph 3 no later than five working days from the receipt of the request referred to in paragraph 1 or no later than three working days after having received the additional information pursuant to paragraph 2, point (b). Where the competent authority refuses the registration of the operator, or the site of the operator, it shall inform the user requesting that registration about the reasons for the refusal. 5. Where the competent authority referred to in paragraph 1 authorises the first user to represent the operator or site concerned, such authorised user shall be a master user. 6. Where an operator based in a third country not connected to the central system is not registered in the central system, the Member State’s competent authority which in the context of a notification would act as competent authority of dispatch or destination, respectively, shall register the operator concerned based in the third country in the central system. The registration shall be performed at the request of the operator intending to act as a notifier or waste receiving facility, respectively, by recording in the central system the data of the operator referred to in Annex II Part E, point 2. 7. When registering operators in the central system, the competent authorities shall only verify whether the operator concerned exists and whether the user claiming to represent it is entitled to represent the operator concerned. When registering a site of an operator in the central system, the competent authority shall, in addition to the information indicated in the first subparagraph, verify whether the site is actually linked with the operator concerned. 8. Where a Member State has more than one competent authority, that Member State shall lay down rules on the division of competences between the competent authorities carrying out the registration of operators having a registered office in the territory of that Member State in the central system. 9. Where there is more than one competent authority in a Member State, the user representing an operator having a registered office in the territory of that Member State, shall indicate which of the competent authorities is competent for the registration of the operator in accordance with the applicable national rules referred to in paragraph 8. Article 8 Registration of authorities in the central system 1. Where an authority of a Member State is not registered in the central system, users representing that authority shall request the registration of that authority and provide EN 10 EN the Commission with the relevant information of that authority and indicate whether that authority is a competent authority or an authority involved in inspections. 2. The Commission shall, no later than five working days from the receipt of such request, verify the information received pursuant to paragraph 1 and take one of the following actions: (a) register the authority, authorise the authority to act in one or more of roles referred to Article 10(3) and (4) and authorise the first user to represent the authority concerned; (b) ask for additional information; (c) refuse the registration. 3. The Commission shall review the additional information received in accordance with paragraph 2, point (b), within three working days and shall take one of the following actions: (a) register the authority, authorise the authority to act in one or more of roles referred to Article 10(3) and (4) and authorise the first user to represent the authority concerned; (b) refuse the registration. 4. The Commission shall inform the authority of the decision on registration no later than five working days from the receipt of the request referred to in paragraph 1 or no later than three working days from the receipt of the information referred to in paragraph 2, point (b). 5. Where the Commission has authorised the first user to represent the authority concerned, such authorised user shall be a master user. 6. Where a competent authority of a third country not connected to the central system is not registered in the central system, the Commission shall register that competent authority in the central system no later than five working days from the receipt of request to register such authority. The registration request shall be submitted by Member State’s competent authority which in the context of a notification would act as competent authority of dispatch, transit or destination, respectively. The competent authority of that Member State shall contact the Commission following a request of the operator that intends to export waste to such third country or to import from such third country and shall ensure the correctness of the information provided to the Commission. EN 11 EN Chapter 2 Requirements for interoperability between the central system and local systems or software Article 9 Identification of operators and competent authorities in the systems 1. The systems and software shall identify operators on the basis of their main identification number. 2. Where the operator is registered for customs purposes pursuant to Article 9 of Regulation (EU) 952/2013, the operator shall provide its EORI number as the main identification number under this Regulation. 3. Member States shall communicate, by [date 6 months after entry into force of this act], to the Commission and to the operators what identification number shall be the main identification number for operators based in their Member State and not identified pursuant to paragraph 2. Member States shall also specify what registration numbers are required to be provided for purposes of registration in the systems or software. 4. The main identification number for operators based in third countries that are not required to register for customs purposes pursuant to Article 9 of Regulation (EU) 952/2013, shall be another identification number, as provided by the legislation of the country, where this operator is based. 5. The systems and software shall allow for the identification of operators also on the basis of other identification numbers. 6. An operator may indicate in the systems or software whether it has one or more sites. Where an operator has one or more sites, the operator shall indicate whether and which of its sites is concerned by a given operation each time the operator acts in the systems or software. 7. The systems and software shall identify competent authorities based on their codes referred to in box 15 (b) of the form set out in Annex IA to Regulation (EU) 2024/1157. 8. The central system shall assign a specific code to the competent authority when the Commission authorises the first user to act on behalf of such authority. The code shall have the following characteristics: (a) be unique; (b) be prefixed with a two-letter country code of the country of dispatch in accordance with the ISO standard 3166-1 alpha-2 abbreviation list; (c) after the code referred to in point (b), comprise two numerical characters. In cases referred to in Article 8(6), the specific code shall be assigned when the competent authority of the third country concerned is registered in the central system. EN 12 EN Article 10 Roles 1. The systems shall allow operators and authorities to act in one or more of the following roles: (a) competent authority of: (i) dispatch; (ii) transit; (iii) destination; (b) waste producer; (c) notifier; (d) carrier; (e) consignee; (f) facility receiving waste; (g) person who arranges the shipment; (h) authority involved in inspections. Software shall allow operators to act in one or more of the roles referred to in points (b), (c), and (e) to (g) of the first subparagraph. 2. Operators shall act in the systems or software in one or more of the roles referred to in paragraph 1, first subparagraph, points (b) to (g). 3. Competent authorities shall act in the systems in one or more of the roles referred to in paragraph 1, first subparagraph, point (a). Where relevant, competent authorities may also act in the systems in any of the roles referred to in paragraph 1, first subparagraph, points (b) to (g). 4. Authorities involved in inspections shall act in the systems in the role referred to in paragraph 1, first subparagraph, point (h). 5. The roles referred to in paragraph 1, first subparagraph, point (a) shall be assigned as follows, depending on the declaration of the competent authority on how to access the central system, submitted in accordance with Article 4(1): (a) access to the central system through GUI: assignment through the central system by the Commission; (b) access to the central system through API: assignment in a manner that the competent authority concerned considers appropriate. 6. The role referred to in paragraph 1, first subparagraph, point (h) shall be assigned through the central system by the Commission. EN 13 EN Article 11 Interoperability testing process 1. The local systems shall be able to perform the operations set out in Annex II, in accordance with paragraphs 2 to 4 of this Article. 2. Where the competent authority indicates in the declaration referred to in Article 4(1) that the authority shall access the central system through an API with respect to the following actions, the local system operated by this authority shall be able to perform the following operations: (a) as regards the submission and exchange of information and documents concerning shipments of waste referred to in Article 4(1), (2) and (3) of Regulation (EU) 2024/1157, all operations marked as ‘PIC’ in the column ‘Waste shipment procedure’ in the table set out in Annex III to this Regulation; (b) as regards the submission and exchange of information and documents concerning shipments of waste referred to in Article 4(4) and (5) of Regulation (EU) 2024/1157, all operations marked as ‘Annex VII’ in the column ‘Waste shipment procedure’ in the table set out in Annex III to this Regulation; (c) as regards communicating decisions on pre-consenting the facilities or revocation of the pre-consent, all operations marked as ‘for pre-consented facilities’ in the column ‘Comments’ in the table set out in Annex III to this Regulation. 3. Where the competent authority indicates in the declaration referred to in Article 4(1) that the authority shall access the central system through an API, the following rules apply: (a) where the competent authority acts as competent authority of dispatch, the local system operated by this authority shall: (i) be required to perform all the operations marked as ‘CA’ and ‘CA dispatch’ in the column ‘Role of the user(s) performing operation’ in the table set out in Annex III to this Regulation; (ii) not be required to perform operations marked as ‘CA transit’ or ‘CA destination’ in the column ‘Role of the user(s) performing operation’ in the table set out in Annex III to this Regulation; (b) where the competent authority acts as competent authority of transit, the local system operated by this authority shall: (i) be required to perform all the operations marked as ‘CA’ and ‘CA transit’ in the column ‘Role of the user(s) performing operation’ in the table set out in Annex III to this Regulation; (ii) not be required to perform operations marked as ‘CA dispatch’ or ‘CA destination’ in the column ‘Role of the user(s) performing operation’ in the table set out in Annex III to this Regulation; (c) where the competent authority acts as competent authority of destination, the local system operated by this authority shall: EN 14 EN (i) be required to perform all the operations marked as ‘CA’ and ‘CA destination’ in the column ‘Role of the user(s) performing operation’ in the table set out in Annex III to this Regulation; (ii) not be required to perform operations marked as ‘CA dispatch’ or ‘CA transit’ in the column ‘Role of the user(s) performing operation’ in the table set out in Annex III to this Regulation. 4. To facilitate the process of registration of users and authorising users to represent operators or their sites in the central system accessed through GUI, the local system of the competent authority responsible for such registration and authorisation may perform operations listed in Annex II Part G, where the competent authority indicates in the declaration referred to in Article 4(1) that: (a) users representing operators shall access the central system through the API using a local system for the purpose of the submission and exchange of information and documents concerning certain shipments of waste, while for the purpose of the submission and exchange of information and documents concerning other shipments of waste these users shall access the central system through GUI; (b) users representing operators shall access the central system through GUI and the competent authority shall access the central system through the API; (c) users representing operators can access the central system through the API using software and the competent authority shall access the central system through the API using a local system. 5. Inspection systems shall be required to perform the operations set out in Part F of Annex II to this Regulation relevant to the data that such system is intended to obtain from the central system. Software shall be required to perform the operations set out in Annex II to this Regulation relevant to the scope of the functionalities it intends to offer. 6. The competent authority intending to access the central system through API shall perform tests confirming the ability of its local system to perform all the relevant operations referred to in Annex II or offer other functionalities implemented in the central system, where appropriate and relevant. 7. The tests referred to in paragraph 6 shall be completed at the latest 25 working days before the date from which the competent authority intends to access the central system through API. 8. The competent authority shall inform the Commission in writing whether the tests referred to in paragraph 6 were successfully completed or not. 9. Where the competent authority indicated in its declaration referred to in Article 4(1) that all users representing the operators referred to in Article 5(1) that have a registered office under the jurisdiction of that competent authority shall access the central system through local system, these users shall access the central system through GUI until that competent authority successfully completes the tests referred to in paragraph 6. 10. The competent authority referred to in paragraph 9 may further perform tests pursuant to paragraphs 7 and 8 to ensure the interoperability of the local system operated by this authority with the central system. EN 15 EN 11. Where the tests referred to in paragraph 6 are successfully completed, the users referred to in paragraph 9 shall access the central system through API using the local system of the competent authority having jurisdiction over the operators represented by those users, in accordance with the competent authority’s declaration referred to in Article 4(1). That obligation shall apply after 25 working days from the date on which the competent authority provided the Commission with written confirmation of the successful completion of the tests. The competent authority may indicate in such confirmation a specific date falling after those 25 working days, in which case the users shall access the central system through API from that date. 12. Inspection systems and software may perform tests to confirm their ability to perform all the relevant operations referred to in paragraph 5 or other functionalities implemented in the central system, where appropriate and when relevant. Article 12 Protocol for exchange of data 1. Local systems shall use the protocol for exchange of data set out in Annex II for all relevant operations referred to in Article 11(1). 2. For the purposes of Article 5(4), the software shall use the protocol for exchange of data set out in Annex II for relevant operations. Article 13 Requirements for exchanging attached documents The systems and software shall allow for exchange of attached documents only in accordance with the following conditions: (a) in the formats pdf, jpeg; (b) of a size not exceeding 32 MB per attachment. Article 14 Authentication of documents 1. All systems and software shall require their users to authenticate the following documents or elements: (a) as regards the notifier: (i) the notification document upon submission in accordance with Article 5 of Regulation (EU) 2024/1157 or upon submission of additional information and documentation in accordance with Article 8(3) and (8) of Regulation (EU) 2024/1157; (ii) the movement document set out in Annex IB to that Regulation (‘the movement document’) as completed in accordance with Article 16(2) of that Regulation; (iii) a request to change details or conditions related to a shipment in accordance with Article 17(1) of that Regulation; EN 16 EN (b) as regards the competent authority: (i) the information it requests or provides in accordance with Article 8(1), (4) to (7), (9), (10) and (11) or (12) of Regulation (EU) 2024/1157, or where relevant its acknowledgment of receipt; (ii) any decision concerning a notification in accordance with Article 9 or Article 17(2) of that Regulation; (c) as regards the facility to which waste under a consented notification is shipped: (i) the receipt of the waste in accordance with Article 15(3) or Article 16(5) of Regulation (EU) 2024/1157; (ii) as appropriate, the certificates upon submission in accordance with Article 15(5) or Article 16(6) of that Regulation; (d) as regards the person who arranges the shipment: (i) the submission of the form set out Annex VII of Regulation (EU) 2024/1157 (‘Annex VII document’); (ii) the transfer of waste to a carrier; (e) as regards the facility to which waste subject to Article 18 of Regulation (EU) 2024/1157 is shipped: (i) the receipt of the waste in accordance with Article 18(8) of that Regulation; (ii) the certificates upon submission, as relevant, in accordance with Article 18(9) of that Regulation; (f) as regards the carrier: the taking over of the waste the carrier transports in accordance with box 8 of the movement document or in accordance with box 5 of the Annex VII document; (g) as regards the consignee: receipt of the waste in accordance with box 17 of the movement document or in accordance with box 13 of the Annex VII document; (h) as regards the original waste producer: the submission of the notification document as required pursuant to Article 5(2) of Regulation (EU) 2024/1157 and the Annex VII document as required pursuant to Article 18(4) of that Regulation. 2. The authentication referred to in paragraph 1 shall provide the following information: (a) date and time of authentication, accurate to seconds, including time zone code; (b) name and surname of the user performing the authentication; (c) function of the user performing the authentication of documents in the competent authority or for the operator, as appropriate. 3. All systems and software shall exchange the information referred to in paragraph 2 in accordance with Article 12. 4. All systems and software shall record and maintain audit logs containing the information set out in paragraph 2 and provide those logs upon request of the authorities. EN 17 EN Article 15 Notification number, Annex VII document number, movement document number 1. Before a notifier submits a notification for shipments that start within the Union, the system or software the notifier is using shall allow for the generation of a notification number, in accordance with the provisions of paragraphs 2 and 3 of this Article. 2. For the generation of a notification number referred to in paragraph 1, the system or software used by the notifier shall require the notifier to provide the following information: (a) its name, address and main identification number; (b) name and address of its site, if applicable; (c) the country of dispatch; (d) the competent authority of dispatch. 3. A notification number for shipments where the country of dispatch is a Member State shall have the following characteristics: (a) be unique; (b) be prefixed with the code of the competent authority of dispatch concerned, referred to in Article 9(8); (c) after the prefix, indicate the two last digits of the calendar year, in which the notification number was generated; (d) consist of 12 characters; (e) where the number is generated in the central system, the last additional character shall be the letter ‘i’; (f) not contain blank spaces, letters other than those referred to in points (b) and (e), punctuation marks or other symbols. 4. Where waste is imported to the Union or transits through the Union from and to third countries, the systems or software shall perform the following functions: (a) verify whether the notification number complies with requirement set out in paragraph 3, point (a); (b) allow a user that submits all relevant information to the system pursuant to Article 51(2) point (b), Article 53(2) point (d), Article 57 or Article 58(1) and (2) of Regulation (EU) 2024/1157 to introduce in the system that the user uses the notification number attributed by the competent authority of dispatch. 5. Paragraph 3 of this Article shall apply to the attribution of numbers to Annex VII documents with the following modifications: (a) an Annex VII document number shall be generated when an Annex VII document is submitted; (b) each Annex VII document number shall be prefixed with “GLW” followed by the code of the country of dispatch referred to in Article 9(8), point (b) of this Regulation, and the two last digits of the calendar year in which the Annex VII document was submitted; (c) Annex VII document number shall consist of 16 characters; EN 18 EN (d) the abbreviation “GLW” and the country code should be separated by a full stop. 6. Regarding shipments of waste referred to in Article 4(1), (2) or (3) of Regulation (EU) 2024/1157 that start within the Union, the systems or software shall assign a movement document number upon submission of a movement document. The movement document number shall have the following characteristics: (a) be unique; (b) start with the notification number of the notification document on the basis of which the movement document is prepared; (c) the notification number shall be followed by the movement document serial number referred to in box 2 of Annex IB to the Regulation (EU) 2024/1157; (d) the numbers referred to in points (b) and (c) shall be separated by a full stop; (e) not contain blank spaces, punctuation marks, letters other than those referred to in point (b) orsymbols other than those referred to in point (d). A movement document serial number shall be assigned by the systems or software when the movement document is submitted. It shall consist of 6 digits. Where relevant, that serial number shall be prefixed with one or more zeros. 7. Where waste is imported into the Union or transits through the Union from and to third countries, the systems shall perform the following functions: (a) verify whether the movement document number complies with the requirement set out in paragraph 6, point (a); (b) allow a notifier to introduce the movement document number attributed by the competent authority of dispatch in the third country in accordance with its national rules to the system the notifier uses. 8. Where waste is imported into the Union or transits through the Union from and to third countries, and where there are no national rules on the structure and assignment of movement document numbers in the country of dispatch and no such number was attributed to the movement document, the notifier shall introduce the movement document number in the system the notifier is using in accordance with the requirements referred to in paragraph 6. 9. A notification number, an Annex VII document number and a movement document number shall not be used again even where that submitted notification, Annex VII document or movement document was cancelled, withdrawn or otherwise ineffective. Article 16 Pre-consented facilities 1. The systems shall allow the competent authorities to submit the following information concerning pre-consented facilities, referred to in Article 14 of Regulation (EU) 2024/1157: (a) the name of the facility, the main identification number of the operator of that facility and address of the facility; EN 19 EN (b) the name of the site and its address, if applicable; (c) the R-code or codes referred to in Annex II to Directive 2008/98/EC, for the recovery operation or operations for which the pre-consent is issued; (d) the waste identification code or codes for the wastes for which the pre-consent is issued and the total pre-consented quantity of such waste; (e) the start and end date of validity of the pre-consent; (f) information about whether the pre-consent was revoked wholly or partially, together with the date from which the revocation is effective; (g) a copy of a decision on the pre-consent. 2. The systems shall make the information referred to in paragraph 1 available for all the users. 3. The systems and software shall allow the notifiers, when submitting the notification, to indicate whether the shipment is destined to a pre-consented facility. Where the notifier indicates that the shipment is destined to a pre-consented facility, the systems shall apply the procedures set out in Article 14(12) and (14) to (16) of Regulation (EU) 2024/1157. The competent authority concerned may refuse to apply such procedures, in which case the systems shall allow the competent authorities to inform about such refusal. Article 17 Functionalities of the systems 1. The systems, and where relevant, software shall have all the functionalities referred to in this Article. 2. Where in the notification document or the Annex VII document the operator indicates the same entity for the ‘importer - consignee’ and the ‘facility’ to which waste is shipped, the systems shall not allow the execution of the following operations referred to in Annex II, Parts B and C: (a) ‘submit consignee reception confirmation’; (b) ‘update consignee reception confirmation’; (c) ‘submit consignee reception confirmation – Annex VII document’; (d) ‘update consignee reception confirmation – Annex VII document’. 3. The systems shall allow users performing the operations ‘submit new notification’, ‘update notification’, ‘submit movement document’, ‘update movement document’, ‘submit Annex VII document’ and ‘update Annex VII document’, where relevant, referred to in Annex II to this Regulation to insert multiple entries regarding the following: (a) carriers, as indicated in box 8 of Annexes IA and IB to Regulation (EU) 2024/1157, and box 5 of Annex VII to Regulation (EU) 2024/1157; (b) facilities receiving waste after an interim waste treatment operation; (c) waste producers; (d) waste identification lists and codes; EN 20 EN (e) customs codes (HS) and commodity codess; (f) packaging types codes; (g) physical characteristics codes; (h) recovery operation codes or disposal operation codes; (i) countries of transit, competent authorities of transit and custom offices of transit. 4. The systems shall allow users performing operations ‘create operator’ and ‘update operator’ referred to in Annex II Part E to this Regulation to insert multiple entries regarding the following: (a) registration numbers of operators or sites; (b) other identifiers of operators or sites. 5. The systems shall require the provision of a separate facility reception confirmation for each movement document submitted. The provisions of this paragraph shall apply as appropriate to consignee reception confirmations and to facility completion certificates. 6. The systems shall ensure that data in movement documents corresponds to the respective data in the notification document in the following manner: (a) information in box 3 of the movement document shall be identical as information in box 1 of the notification document; (b) information in box 4 of the movement document shall be identical as information in box 2 of the notification document; (c) information in box 7 of the movement document shall be completed by indicating types of packaging in a way compliant with information listed in box 7 of the notification document; (d) information in box 7 of the movement document concerning the special handling requirements shall be identical as information in box 7 of the notification document in that regard; (e) information in box 8 of the movement document shall be completed by indicating one of the operators in listed in box 8 of the notification document; (f) information in box 9 of the movement document shall be identical as information in box 9 of the notification document; (g) information in box 10 of the movement document shall be identical as information in box 10 of the notification document; (h) information in box 11 of the movement document shall be identical as information on D-code/R-code in box 11 of the notification document; (i) information in box 12 of the movement document shall be identical as information in box 12 of the notification document; (j) information in box 13 of the movement document shall be identical as information in box 13 of the notification document; (k) information in box 14 of the movement document shall be identical as information in box 14 of the notification document. EN 21 EN Where new data that is not included in the notification document is to be added to the movement documents, the consignee reception confirmations, the facility reception confirmations or the facility completion certificates, the systems shall require that the notification document be first updated with such new data. 7. The systems shall not generate more movement documents than the total number of shipments indicated in box 4 of the corresponding notification document or in the conditions attached to the consent of any of the competent authorities concerned, if those conditions specify a smaller number than that indicated in the notification document. 8. Where a movement document is cancelled and the shipment covered by such movement document does not take place, such cancelled movement document shall not be counted in the systems towards the number of movement documents, referred to in paragraph 7, that can be generated following a notification. 9. Where the notifier indicates in the notification document that it intends to carry out an ‘individual shipment’, the systems shall only allow to indicate ‘1’ in box 4 of the notification document. Where the notifier indicates in the notification document that it intends to carry out ‘multiple shipments’, the systems shall only allow to indicate numbers greater than 1 in box 4 of the notification document. 10. The systems shall allow the notifier to indicate in the movement documents only the quantity of waste to be shipped that is equal or less than the value of the ‘total intended quantity of waste’ referred to in box 5 of the notification document or in conditions attached to the consent of any of the competent authorities concerned, if these conditions specify lower quantity than indicated in the notification document. 11. The systems shall only allow the competent authorities to perform the operation ‘update decision’ referred to in Annex II, Part A, in relation to decisions they submitted in accordance with Article 9(1) of Regulation (EU) 2024/1157 in the following manner: (a) ‘consent’ may be updated to ‘objection’ or ‘withdrawn’; (b) ‘objection’ may be updated only to ‘consent’; (c) conditions referred to in Article 9(1), point (b), of Regulation (EU) 2024/1157 may be added, modified or removed. 12. The systems shall only allow users that represent the competent authority who submitted the request to perform the operations ‘update take-back request’ and ‘update take-back request – Annex VII document’, referred to in Annex II Parts B and C. 13. The systems shall consider, and duly mark, the notification as properly completed in accordance with Article 8(11) of Regulation (EU) 2024/1157 by the competent authority of transit, in the following cases: (a) the competent authority of transit did not submit a request for additional information and documentation within the timeline referred to in Article 8(7) of Regulation (EU) 2024/1157; (b) the competent authority of destination indicated that the notification is properly completed in accordance with Article 8(12) of Regulation (EU) 2024/1157; EN 22 EN (c) the competent authority of dispatch indicated that the notification is properly carried out in accordance with Article 8(6) of Regulation (EU) 2024/1157. 14. Where the notifier requests a change in the consented notification in accordance with Article 17(1) of Regulation (EU) 2024/1157, the systems and software shall presume that the consent for such a change was agreed by all the competent authorities, in accordance with Article 17(2) of Regulation (EU) 2024/1157, only where all the competent authorities concerned indicated in the systems that they agree with the requested change. Where there is agreement pursuant to the first subparagraph, the competent authority of dispatch shall introduce in the systems the agreed change in the consented notification. In case of import of waste to the Union, the change shall be introduced in the systems by the competent authority of destination. Where waste transits through the Union, the change shall be introduced by the competent authority of transit of the first Member State through which that waste transits. Chapter 3 Requirements for the practical implementation of the electronic submission and exchange of information and documents Article 18 Access requirements 1. Each operator shall have access to the information and documents they submitted or manage through the systems or software. 2. Each operator acting in the systems or software in the role of a waste producer, a notifier, a consignee or a facility receiving waste shall have access to the information and documents concerning shipments of waste referred to in in Article 4(1), (2) and (3) of Regulation (EU) 2024/1157 in which they are involved. 3. Each operator acting in the systems or software in the role of a waste producer, a person who arranges the shipment, a consignee or a facility receiving waste shall have access to the information and documents concerning shipments of waste referred to in Article 4(4) or (5) of Regulation (EU) 2024/1157 in which they are involved. 4. Each operator acting in the central system or software in the role of carrier shall have access to the following documents and information: (a) notification documents in which this operator is indicated as carrier, after all relevant competent authorities provide their consent, where relevant; (b) consents, including the attached conditions, where relevant, of the competent authorities referred to in point (a); (c) movement documents created on the basis of the notification documents referred to in point (a); EN 23 EN (d) Annex VII documents in which this operator is indicated as a carrier, after they are authenticated by the person who arranges the shipment. 5. Each authority acting in the systems in the role of a competent authority shall have access to the following: (a) information and documents which are submitted, managed or exchanged by this competent authority through the central system or its local system; (b) information and documents concerning the shipments of waste referred to in Article 4(1), (2) and (3) of Regulation (EU) 2024/1157 in which they are involved; (c) information and documents concerning shipments of waste referred to in Article 4(4) and (5) of Regulation (EU) 2024/1157 that are intended to be or are carried out from, through or to the territory of their Member State. 6. Each authority acting in the role of authority involved in inspections shall have access to all data, information and documents concerning any shipment of waste, and may store such relevant data, information and documents for the purposes of enforcement, in particular criminal proceedings, in accordance with national rules regarding storage of such data, information and documents. 7. The systems and, where relevant, software shall display the following information: (a) the number of days for performing the actions listed in entries 2, 4, 8 and 14 to 16 of the table set out in Annex III to this Regulation, in accordance with the deadlines set out in Articles 8, 9 and 14 of Regulation (EU) 2024/1157; (b) the number of days that have passed from the expiry of the deadlines referred to in point (a). 8. The systems and software shall display the information referred to in paragraph 7 starting from the date on which a user authenticated a document submitted in the system, as referred to in Article 14(2), point (a). 9. The local systems and software shall display the information referred to in paragraph 7 in a clear and visible manner for all users involved in a given shipment, in such a way that the stage of the procedure can be clearly identified at any time. 10. The Commission may access information and documents exchanged in the central system in order to comply with its obligations pursuant to Regulation (EU) 2024/1157 and to ensure the proper functioning of the central system. Article 19 Storage requirements 1. The systems and software shall store all the information and documents exchanged through the central system in accordance with Article 20 of Regulation (EU) 2024/1157. 2. Where the information or documents were updated after submission in the central system by any of the users, the provisions of paragraph 1 shall concern the storage of the following information and documents: (a) the updated versions of the information, documents and attachments as well as all changes introduced from its initial submission; EN 24 EN (b) all attachments uploaded after the initial submission. Article 20 Reciprocal exchange of data and their synchronisation 1. The exchange of data between the central system and local systems or software shall be reciprocal. 2. Synchronisation of data introduced in a system shall be performed after every operation referred to in Annex II Parts A to E, and in any case at least every 12 hours. 3. The provisions of this Article do not apply to inspection systems and any software that interoperates with the central system only for the purposes of information and document retrieval. Article 21 Security The systems and software shall be designed and developed in such a way that they achieve an appropriate level of security, in particular cybersecurity, and that they perform consistently in those respects throughout their lifecycle. Article 22 Data governance The systems and software shall ensure that the data they collect is of high quality, including by application of data quality verification mechanisms and data accuracy monitoring tools. Article 23 Data confidentiality The systems and software shall be designed and developed in such a way that they ensure confidentiality of the data exchanged, including protection against unauthorized or unlawful access and against accidental loss, destruction or damage, using appropriate technical measures. Article 24 Storage of personal data 1. The systems or software shall store personal data from information and documents exchanged in accordance with Article 27(1) of Regulation (EU) 2024/1157 for five years as follows: (a) from the date of submission of a certificate in the systems or software in accordance with Article 15(4) or Article 16(6) of Regulation (EU) 2024/1157 in the context of a notification; EN 25 EN (b) from the date of submission of the last certificate in the systems or software in accordance with Article 15(4) or Article 16(6) of Regulation (EU) 2024/1157 in context of a general notification; (c) from the date of submission of a certificate in the systems or software in accordance with Article 18(9) of Regulation (EU) 2024/1157 in context of an Annex VII document. 2. Where the certificates referred to in paragraph 1 are not issued within one year following the deadlines referred to, respectively, in Article 15(4), Article 16(6) or Article 18(9) of Regulation (EU) 2024/1157, the systems or software shall store personal data from information and documents exchanged in accordance with Article 27(1) of that Regulation for the following time periods: (a) ten years from the date on which a notification was submitted in the systems or software; (b) five years from the date on which the Annex VII document was submitted in the systems or software. 3. Where not all the concerned competent authorities consented to the notification, the systems or software shall store personal data from information and documents exchanged in accordance with Article 27(1) of Regulation (EU) 2024/1157 for five years from the date on which a notification was submitted in the systems or software. 4. Data, information and documents containing personal data stored by the authorities involved in inspections for the purposes of enforcement, as referred to in Article 18(6), shall be stored no longer than necessary for that purpose in accordance with national laws. Article 25 General provision on data protection 1. Processing of personal data may take place in the systems and software for the purposes of achieving the objectives of Regulation (EU) 2024/1157, in particular to ensure the protection of the environment and human health related to shipments of waste. The systems and software shall enable the exchange of information, documents or data between competent authorities, authorities involved in inspections and operators and consequently the processing of personal data, to ensure the following activities: (a) issuing by the competent authorities of decisions concerning shipments of waste referred to in Article 4(2) and (3) of Regulation (EU) 2024/1157 in accordance with that Regulation; (b) proper enforcement measures taken by competent authorities and authorities involved in inspections related to shipments of waste, in accordance with Articles 60 to 66 of Regulation (EU) 2024/1157 and where relevant in accordance with Article 67 to 71 of that Regulation. 2. Processing of personal data may take place in the systems or software only in respect of the following categories of data subjects: (a) natural persons who use the systems; EN 26 EN (b) natural persons whose personal information is contained in documents concerning shipments of waste, in particular the notification document, the movement document or the Annex VII document; (c) natural persons whose personal information is contained in additional documents concerning shipments of waste, in particular in the documents listed in Annex II to Regulation (EU) 2024/1157; (d) authorised staff of competent authorities or authorities involved in inspections whose personal information is contained in any documents referred to in points (b) and (c); (e) Commission staff and third-party providers acting on behalf of the Commission that perform operations and maintenance activities in relation to the central system. 3. Processing of personal data may take place in the systems or software only in respect of the following categories of personal data: (a) name, address, e-mail address, phone number, signature, function performed when representing the operator and identification number of natural persons referred to in paragraph 2, points (a), (b) and (c), required under Union law; (b) the name, signature and function performed by staff referred to in paragraph 2, points (a), (d) and (e), when representing the authority concerned. 4. The competent authorities of the Member States, and where relevant, of the third countries, shall be regarded as the controllers within the meaning of Article 4(7) of Regulation (EU) 2016/679 with respect to personal data exchanged through the central system in accordance with Article 27(1) of Regulation (EU) 2024/1157 and this Regulation. The competent authorities of the Member States, and where relevant, of the third countries, shall process such data for the purposes referred to in paragraph 1 of this Article. Controllers shall ensure the security, integrity, authenticity and confidentiality of the data processed for the purposes set out in Article 25(1) of this Regulation. 5. Notwithstanding paragraph 4, the Commission shall be regarded as controller within the meaning of Article 3(8) of Regulation (EU) 2018/1725 with respect to personal data exchanged through the central system in accordance with Article 27(1) of Regulation (EU) 2024/1157 and this Regulation. The Commission may process such data for the following purposes: (a) publishing information on shipments of waste in accordance with Article 21 of Regulation (EU) 2024/1157; (b) preparation of statistics related to shipments of waste and reports on that matter, including reports referred to in Articles 62(5), 67(4), 73(4) and (5) and 84 of Regulation (EU) 2024/1157; (c) exercise of the inspection powers provided to the Commission in accordance with Articles 67 to 71 of Regulation (EU) 2024/1157. EN 27 EN Chapter 4 Other requirements Article 26 Other obligations of competent authorities 1. Competent authorities shall provide the Commission, no later than [10 months after the entry into force of this Regulation], a list of facilities for which they issued pre- consents in accordance with Article 14(1) of Regulation (EC) 1013/2006 of the European Parliament and of the Council13, indicating the following information: (a) the name of the facility, the main identification number and address of the facility; (b) the name and address of the site , where applicable; (c) the R-code or codes referred to in Annex II to Directive 2008/98/EC, for which the pre-consent is issued; (d) the waste identification code or codes for the waste to which the pre-consent is issued and the total pre-consented quantity of such waste; (e) the end date of validity of the pre-consent; (f) the period of validity of the pre-consent, in accordance with Article 85(7) of Regulation (EU) 2024/1157; (g) a copy of the decision regarding the pre-consent. 2. Competent authorities shall without undue delay inform operators under their jurisdiction of the following elements: (a) the content of the declaration referred to in Article 4(1) and any changes thereof, and on the obligation to use a local system for accessing the central system; (b) the obligation to access the central system through GUI from a certain date referred to in Article 11(9); (c) the successful completion of the tests referred to in Article 11(8) and the obligation to access the central system through the local system from a certain date referred to in Article 11(11). 3. Competent authorities shall provide the Commission with the e-mail addresses of contact points responsible for the functioning of the local system or, in cases where competent authorities access the central system through GUI, the e-mail addresses of contact points responsible for the electronic exchange of information and documents pursuant to Regulation (EU) 2024/1157. 4. Competent authorities shall ensure that operators with a registered office in their Member State can address to them any question on the use of the systems or 13 Regulation (EC) No 1013/2006 of the European Parliament and of the Council of 14 June 2006 on shipments of waste (OJ L 190, 12.7.2006, p. 1, ELI: http://data.europa.eu/eli/reg/2006/1013/oj). EN 28 EN software, including through organising a helpdesk function and offering trainings on the use of the system. Article 27 Obligation of the Commission 1. The Commission shall publish on its website the following information concerning all the competent authorities: (a) content of the declaration referred to in Article 4, including the date from which a certain system is to be used for exchange of information and documents pursuant to Regulation (EU) 2024/1157; (b) the obligation for users to use the central system for the purpose of exchanging information and documents pursuant to Regulation (EU) 2024/1157 from a certain date referred to in Article 11(9); (c) the main identification number to be used for registration in the central system referred to in Article 9(1); (d) the user obligation to use the local system for the purpose of exchanging information and documents pursuant to Regulation (EU) 2024/1157 from a certain date after compliance with Article 11(8) or (11); (e) the contact points as notified in accordance with Article 26(3). 2. The Commission shall provide support as follows to the following entities: (a) competent authorities, by offering trainings on the use of the central system; (b) operators, by providing support in technical issues related to the functioning of the central system. Chapter 5 Final provisions Article 28 This Regulation shall enter into force on the twentieth day following that of its publication in the Official Journal of the European Union. This Regulation shall be binding in its entirety and directly applicable in all Member States. Done at Brussels, 2.7.2025 For the Commission The President Ursula VON DER LEYEN EN 29 EN. This system will determine how shipments of recycled materials to and from the EU and third countries will function after May 2026.
At first glance, this may seem like a technical update, but it carries real implications for recyclers both within Europe and beyond. The new system will:
- Require all waste shipments documentation to go through a central EU digital platform
- Apply to companies outside the EU, as they will now need to be registered by an EU authority before shipping
- Introduce strict rules for user access, authentication, and long-term data storage
- Depend on the varying speed of EU member state connection and readiness, potentially causing delays or confusion
For many recyclers, this will mean adjusting workflows, adapting to new digital processes, and navigating additional steps in cross-border shipments. It is especially relevant for companies exporting to or importing from the EU.
At BIR, we will continue engaging with EU institutions alongside EuRIC to ensure recyclers' voices are heard in this process. We encourage our members to reach out for further guidance as the WSR continues to be implemented.
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